Paperless School Management System

Student Profiling & Documents
Online Admissions
Fee Installments & Receipts
Parent Communication (SMS & Email)
Exams & Progress Cards
General Register
Library Management
Analytical Reports

Student Profiling

An average school is missing 20% of student documents as mandated by Department of Education. A school with 500 students will typically be required to maintain 8-10 documents per student. That's up to 5,000 documents per year.

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School Admissions

Schools spend an average of Rs.250 per student on admissions. By going paperless, schools can drastically reduce the cost and time associated printing, sorting and distributing paper forms.

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Parent Communication

Our research has shown that:
1. 50% of parents receive the paper messages within 48 hours of being sent.
2. 70% of parents receive email messages within 24 hours of being sent.
3. 99% of parents receive SMS within minutes of being sent.

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Save Paper.. Save Trees..

Paperless schools save on average 55,000 pieces of paper a year. One tree that is one foot around and about 60 feet tall, it will be able to produce about 80,500 sheets of paper.

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Paperless School Management System

Paperless School Management System

Student Profiling

The average school is missing 20% of student documents as mandated by Department of Education.It is very difficult for a school administrator to effectively manage paper documents! A school with 500 students will typically be required to maintain 8 - 10 documents per student. That's up to 5,000 documents per year. It requires valuable real estate, man hours and financial resources. Schools need to consider turning from their current paper-filled buildings and become a virtually paperless school. This effort will then limit the amount of paper used in the schools and preserve beauty of the environment.

Our system helps to implement paperless student registration process and profiling.

Student Information

Our system helps to keep student information such as Name, Sex, Date of Birth, Birth Place, Address, Caste, Category, Photo, Medical Profile etc.

Parent Information

Our system helps to keep parent / guardian information such as Father & Mother Name, Occupation, Mobile Numbers, Education etc.

Student Documents (E-Filing)

Our system helps to E-File student documents such as Birth Certificate, Caste Certificate, Income Certificate, Physically Handicapped Certificate, Leaving Certificate, Progress Cards etc.

Academic Information

Our system helps to keep academic information such as Academic Year, Standard etc.

Online Admissions

Schools spend an average of Rs.250 per student on registration. By going "paperless", schools can drastically reduce the cost and time associated with printing, sorting and distributing paper forms. Parents will like the ease of being able to fill and update their child's information from the comfort of their home or office computer at a time that is convenient for them. The entire online school registration process becomes simple and efficient.

Our system allows parents to fill admission forms for new applications / renew applications for existing students online from the comfort of their home or office computer at a time that is convenient for them.

Online Admission Forms

Online Admission Forms gather student information, parent / guardian information, student documents (scanned copies), academic information required by the school at the time of admissions.

Quotas & Reservations

Our system allows schools to define specific quotas for admissions including 25% Quota for RTE. Parents can fill application forms in specific quotas they want.

Accept / Reject Authorizations

Our system allows schools to accept or reject specific application forms depending upon information filled and fulfillment of criteria.

SMS and Email Updates

Our system sends SMS and Email updates to parents / guardians to inform status of their admission forms.

Fees & Installments

Our research shows that:
1. Installments increase response from 33% to 100%.
2. Installments increase chances of generating more interest and conversion.
3. Automatic reminders (SMS / Email) help increase timely installment payments from 55% to 100%.

Our system allows parents / guardians to download & print receipts of fees paid at school.

Configure Installments

Our system allows schools to define installment date and amount for fees and track status of installments.

Automatic Reminders

Our system allows schools to set automatic reminders (SMS & Email) to parents at Installment dates.

Bank Challans

Our system allows schools to use Bank Challans. System will generate unique bank challan for every installment / student. Parents need to download these bank challans and deposit respective fees at designated bank cash counter.

Live Chat Forums

Approximately 80% of schools are not happy with their existing relationships with parents and want to improve them. It is the school's job to pull parents in and help them understand what they can do. The more you as a teacher involve the parents, the better the children will behave and perform in your class. A school which stresses parental contact for both feedback and communication is one which will only grow more effective over time.

Our system allows schools to organize Live Chat Forums so that parents can interact with school administration and teachers. Parent Interaction Meetings can be conducted over Live Chat Forums if it is difficult for parents to be physically present.

Freedom of Location

Live chat forums allow parents from any location to join in and discuss issues related to school and students.

Exchange of Ideas

Live chat forums allow parents to communicate with each other, exchange tips and hot topics related to a school.

Online Support

Live chat forums allow schools to extend online support for enquiries regarding school processes, online tools etc.

Parent Communication

Schools have been using students to hand deliver notes, messages, forms or announcements to parents for decades. The typical school spends a lot of money on paper, toner and copier fees just to communicate simple information with parents.
Our research has shown that:
1. 50% of parents receive the paper messages within 48 hours of being sent.
2. 70% of parents receive email messages within 24 hours of being sent.
3. 99% of parents receive SMS within minutes of being sent.



Our system allows schools to send their communications directly to parents using SMS and Email.

SMS Inbox

Our system allows parents to view SMS communications sent by school on mobile and computer. In case, parents don't get the SMS communication due to Mobile network related issues, they can view the same in SMS Inbox on the system at a convenient time later.

Email Inbox

Our system allows parents to view Emails sent by school using their Email Inbox in the system. Schools may use Emails to share minutes of parent meetings, gathering agenda, exam timetables etc.

Library Management

Reading is to the mind what exercise is to the body. (Richard Steele)
A school library will be, for many children, the first step into the amazing world of books. Sadly libraries are oft neglected. . According to a survey, only about 40% of the public schools in India have resources, personnel, and necessary infrastructure for Library. A traditional card catalogue system is normally used.

Our system allows schools to organize, allocate and track books in the school library. It also allows books to be reserved and automatic intimations to be sent once the book is received

Books Catalogue

Our system allows librarian to manage books catalog, search books by category, publication, author etc.

Books Issue and Return

Our system allows librarian and parents to search for available books. Librarian can issue books to students and keep track of allotment.

Penalty

Our system allows librarian to configure and implement penalties.

Analytical Reports

Department of Education requires lot of information regarding schools and students from schools. It asks for such data in the form of reports at periodic intervals. According to our survey, 20% of this data is inaccurate or has incomplete information. Also, huge amount of cost, time and man hours are wasted in creating these reports.

Our system provides various reports / information required by Education Department in specific formats.

Government Reports

  • Class Wise Caste Wise Student Report
  • New Admissions (Class Wise) Report
  • Minority Students (Class Wise) Report
  • New Admissions Report
  • Caste Wise Class Wise Student Report
  • Age Group Wise Report
  • Education Medium (English / Marathi) Wise Total Report
  • New Admissions List (Names)

Reports for School Administration

  • Applications Status Report - New, Confirmed, Rejected
  • Installments Status Report - Paid, Pending
  • Students Attendance Reports

About Us

Company

The company was conceptualized with the objective of providing e-solutions to make school services and interaction easy and convenient to all stakeholders. The origins of the company can be traced to the firm belief that there is a vast untapped market ready to embrace paperless solutions and the enormous business opportunity in providing this - provided we get it right. That is what drives us.

Vision

Our vision is to make paperless schools a reality in every school across the country and beyond.

Mission

To be the most preferred partner for paperless school solutions by constantly improving and never being satisfied with whatever we achieve. We always want to provide the best solution-first time, every time.

Case Studies

Case Study 1: Sant Savatamali English Medium School (SSEMS), Dorlewadi, Maharashtra

What existed

  • A high cost system with a slow and difficult paper process leading to delays in accessing information and decision making.
  • School had to maintain hard copies of student documents over a period of years.
  • School had to hand deliver notes, messages, forms or announcements to parents.
  • Issues in timely compliance of General Register and other statutory reports.

What we did

  • Automated the entire admission process by making it web based (completely paperless).
  • Implemented parent/guardian communication module to facilitate all communication from school (fee status, student progress, PTA meeting etc) via SMS and Email.
  • Entire student record (even for previous years) was digitized and made available online.
  • All statutory / regulatory documents were made online for easy access when required.
  • Conducted clinics to hand-hold guardians who found it a challenge.

Benefits :

  • Significant reduction in cost.
  • Improved and streamlined all documentation.
  • Real time updates to all parents/guardians through SMS and email.
  • E.g. real time updates every 30 minutes during school trips.

"The largest single benefit is a completely electronic admissions process - from initial application, fees payment, application review, e-filing of student documents."
- Mrs. Ashwini Gade, the SSEMS Principal.

"It has reduced costs in our operations, improved processing time and has made the process easier for School Administration Staff."
- Abhijit Nimbalkar, Group Chairman of "Late. MadhukarRaje Nimbalkar Shikshan Prasarak Mandal".

Case Study 2: Devrukh Shikshan Prasarak Mandal, Devrukh, Ratnagiri, Maharashtra

What existed

  • Two schools English Medium and Marathi Medium. Marathi Medium school was established in 1927.
  • A high cost system with a slow and difficult paper process leading to delays in accessing information and decision making.
  • School had to maintain hard copies of student documents over a period of years.
  • School had to hand deliver notes, messages, forms or announcements to parents.
  • Issues in timely compliance of General Register and other statutory reports.

What we did

  • IT Infrastructure consolidation of two school buildings to achieve optimization of internet bandwidth and network.
  • Automated the entire admission process by making it web based (completely paperless).
  • Implemented parent/guardian communication module to facilitate all communication from school (fee status, student progress, PTA meeting etc) via SMS and Email.
  • Entire student record (even for previous years) was digitized and made available online.
  • All statutory / regulatory documents were made online for easy access when required.
  • Conducted clinics to hand-hold guardians who found it a challenge.
  • Consolidation of two schools information in one software made decision process for senior management.

Benefits :

  • Single view access to reports of both schools.
  • Significant reduction in cost.
  • Improved and streamlined all documentation.
  • Real time updates to all parents/guardians through SMS and email.

"Complete electronic and paperless process has significantly reduced our costs in our school operations. IT infrastructure consolidation has helped us to reduce our IT operations costs significantly."
- Mr. Sadanand Bhagwat, DSPM President.

"It has reduced our stationary costs, improved processing time and has made the process easier for School Administration Staff."
- Mr. Madan Modak, DSPM Vice-President.

Why Us

One Stop Solution

One stop solution for automation of school administration Processes.

Secure Platform

Safe and Secure platform with 99.9% uptime using high availability.

Managed by Professionals

Support managed by professionals with well-defined priorities & SLA.

Dedicated Team

Dedicated and committed team with sole focus on enhancing & delivering a superior product and achieving customer delight.

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Find or Contact Us

Shriya Technologies, J-106, GK Palacio, Borhadewadi, Moshi, Pune - 411039. Maharashtra, India. Call 9420480015 / 9922942350

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